Esri UK supplies ArcGIS software, an integrated collection of GIS software products for building and deploying a complete GIS wherever it is needed: on desktops, servers or custom applications, over the web or in the field.
- Around 95% discount off of commercial prices for Esri ArcGIS software
- Access to software across campus and at home (within the UK and Ireland)
- Use of the software for administrative purposes (exceptions for particular products)
- Eduserv Esri UK Steering Group which acts as a liaison between the academic community and Esri UK
Higher and Further Education Institutions in the United Kingdom and Republic of Ireland; some Associated Sites (by agreement with Esri UK) in the UK and Republic of Ireland.
Eduserv and Esri UK have had a Chest Agreement in place since 1992. This new Chest Agreement runs from 1 August 2011 until 31 July 2014.
Owner: Esri Inc. Supplier: Esri UK
For complete product descriptions, please visit the Esri UK website.
Chest Agreement Options:
To help understand the Options available under the Chest Agreement, a number of institutions have shared their purchasing decisions below. These include descriptions of Options 1, 2, 3, 4, 5, 6, 9, and 11.
University of York Option 1, Option 4a
"Although there is no Geography Department at The University of York, GI Science is taught as an applied skill in several science and humanity departments and is applied in research in many more, including both social and medical sciences. We have well over a thousand active users of ArcGIS in any one year. ArcGIS is managed using a central licence server and is deployed to all classrooms and available to all staff users on demand.
The University of York has chosen an Option 1 ArcGIS Licence because of the facilities offered by ArcGIS Server. ArcSDE is used against the University's Corporate Oracle licence, with Oracle used as the integration layer between GIS and other analysis tools, in particular for traditional statistical analysis of non-spatial attributes. ArcGIS Server is employed to facilitate the delivery of mapping and map-related products over the web and in support of research employing public participatory methods (PPGIS).
We use the Data Interoperability extension, as we find ourselves collaborating with other workers within and without academia worldwide and the underlying product, Safe Software's FME, provides an excellent data interchange tool, whatever package our external colleagues are using."
University of Ulster Option 1, Option 4, Option 11
"The University of Ulster utilises GIS for teaching and research across a number of Faculties. The usage has grown considerably over the past few years and it is for this reason that the University is investing in a number of Options available under the Chest Agreement. We will be using Option 1 extensively throughout both teaching and research and this will be managed by faculty IT. Indeed, the breadth of our teaching and research has also brought about the need for Option 4 and a number of analyst tools available under Option 11."
Cranfield University Option 1
"Cranfield University subscribe to Option 1 of the Esri Chest Agreement. The licence underpins our research and postgraduate teaching activities within the geographic information subject area.
ArcGIS Server and ArcSDE are used primarily in our MSC Geographical Information Management course and within research degrees and research projects. Server provides a valuable resource when teaching the use of spatial data on the internet by allowing for development of web based mapping and analysis applications. ArcSDE and desktop products play a crucial role in the understanding of spatial data management by providing the framework to structure and manage spatial data and metadata. The software links directly with non-spatial data stored in systems such as Oracle, PostgreSQL and Microsoft Access.
Desktop products are used in a wide range of our Masters’ programmes, from Land Management to Offshore and Ocean Technology, providing foundation knowledge of GIS to a range of student groups, allowing them to develop their skills within specific group and individual thesis projects. The Esri products in Option 1 allow students and research staff to undertake advanced spatial analysis, GIS customisation, and visualisation both on the desktop and via the web."
Option 2 :
University of Leeds Option 2, Option 4a, Option 11a
“We license Option 2 of the Chest/Esri UK agreement as we have a large GIS user base across many disciplines who wish to use the software in its most functional mode. The fact that the software can be used both on campus and at home means that researchers can be flexible in how they work and that taught students can complete their assignments at home and in the field.
The Unlimited Premium Virtual Campus Annual User Licence is useful for supplementing onsite training - there are currently over 50 courses available. To extend functionality, we license the Option 4a and 11a extensions and also make use of the ProductivitySuite extension. The ProductivitySuite and Data Interoperability extensions are particularly useful for anyone working with Ordnance Survey data.”
University of Worcester Option 2, Option 9
“Option 2 is best for universities that do not want the server Option, but would like the flexibility of multiple licence levels. The University of Worcester was previously on Option 3 but decided to upgrade because of the unlimited ArcEditor and ArcInfo licences available as well (there were only 10 ArcInfo in Option 3 on the previous agreement). Now we’ll be able to give ArcEditor or ArcInfo to as many advanced users of ArcGIS as we like (it is still covered by the site licence), depending on their requirements, and not have to worry about borrowing licences or PCs for them to get their work done. This makes the job of the licence administrator much easier and means happier staff and students as they always have the tools or licence level that will do the job that they need.
Option 9 is useful for universities who have multiple GPS units (like Trimble Junos) or laptops that are used regularly in the field. ArcPad is a simplified version of the normal ArcGIS for PCs; however, its simple interface makes recording features in the field easy. ArcPad takes teaching students GPS and GIS a step further. You can teach them to use the inbuilt GPS software and export it into ArcGIS in their 1st and 2nd years. Then in their 3rd year you can teach your students how to use ArcPad and they can explore GPS and ArcGIS in different ways, giving them a fuller experience and understanding of GPS and ArcGIS.”
Option 3 and Option 6:
Esri UK Option 3, Option 6
"ArcView Option 3 extensions can be used with the software selected from Option 6. Please note that the licensing needs to be the same (concurrent or single use). For example, if a site is using a concurrent use licence for its ArcView and extension capability, the site should also use concurrent on the ArcInfo licence."
Coventry University Option 3, Option 6
“Coventry University is combining an ArcView Site Licence (Option 3) and a 31-seat ArcGIS Desktop bundle (Option 6) to cover our core teaching and research needs. We may license additional products as required and, should demand continue to increase across the University, we would look to upgrade to an ArcGIS Desktop Site Licence (Option 2) at some stage during this licence period. The Chest Agreement allows for this eventuality.
We educate undergraduate and postgraduate students on Geography, Environmental Management and Disaster Management courses and deliver cross-Faculty applied research that makes use of ArcGIS in areas such as environmental hazards, healthy lifestyles, sustainable drainage systems and biomedical computing. There is a small but growing use of the software by central university departments including the Cartographic Unit, Marketing and Recruitment.
The Faculty of Business, Environment & Society 'hosts' the software and supports it in approximately 10 teaching laboratories in 3 different buildings across campus. Students are encouraged to install ArcGIS ArcView on their own computer (for educational purposes) and make use of a range of courses in the Esri Virtual Campus. The management of authorisation files and course codes is handled through our virtual learning environment by nominated staff. ”
Esri UK Option 5
“Esri UK have introduced this new Server GIS option to the Chest Agreement to compliment teaching of ArcGIS Server to students. This 31 seat licence is perfect for teaching either Standard or Advanced ArcGIS and includes ArcGIS Editor, allowing students to learn how to setup and use ArcGIS Server.
Esri UK is committed to supporting universities and other Higher and Further Education institutions to use GIS technology. We want to help sites maximise their investment in our software through the Chest Agreement, support their teaching and research with additional resources and equip the next generation with GIS skills which are required for the modern workplace. “
"After licensing one of the Options through the Chest Agreement, the Technical or Deputy Technical Contact should get in touch with Eduserv Help to receive instructions on how to download ProductivitySuite."
"ProductivitySuite is an extremely useful tool for getting data into ArcGIS quickly and easily.
Of particular importance is its ability to import and convert OS MasterMap® data for use in ArcGIS. The Digimap Service supplies OS MasterMap data (both Topography Layer and Integrated Transport Layer(ITN)) as compressed Geography Markup Language (GML). ProductivitySuite will take this compressed GML data (as .gz files) and convert it into File, Personal or ArcSDE Geodatabases ready for use in ArcGIS.
The OS MasterMap Data Converter in ProductivitySuite manages importing multiple files in one go and will also handle Change Only Updates that can be used to update a users data holding with the latest data. Productivity Suite also comes with a range of Layer files and Style files that can be used to set up the representation and symbology of the imported OS MasterMap data to enable it to be used for different purposes.
If you are working with ITN data, ProductivitySuite contains tools to process the data and create a Network Dataset ready for routefinding and network analysis using the information embedded in the data such as one-way streets, no entries etc.
As well as being able to handle OS MasterMap data, Productivity Suite can also convert other Ordnance Survey data that is supplied in NTF format from the Digimap Service using the NTF Converter tool which can be more convenient than the alternative formats available and in some cases contains more information."
There are a number of product options and pricing, including: site licences, 31 seat licences, and products from Esri UK. To see the full list of products and pricing options, please download the following PDF document:
Members of the Eduserv / Esri Steering Group have provided helpful testimonials on how they decided what product options were best for their institution. For details, please read the commentary under the "Product Information" tab.
Institutions may submit Orders to Eduserv at any time but will be bound by the Terms and Conditions, including payments, of any Licence until 31 July 2014.
For initial purchases, payment will be due on receipt of a correctly completed Licence Schedule 4 Part 1 and Product Order Form to cover the period from the Licence start date to the following 31 July. Pro-rata pricing is available on a monthly basis.
For each subsequent year until 31 July 2014, invoices will be raised on 1 May (three months in advance of the anniversary of the Agreement Start Date). The final payment will be invoiced on 1 May 2013 to cover the period 1 August 2013 to 31 July 2014. Please note that because of the requirement for Eduserv to invoice three months in advance of the anniversary date two payments may initially be due in one academic accounting year.
Start Date: 1 August 2011 End Date: 31 July 2014
Institutions are commited until 31 July 2014 with the exception of Options 8a and 8b (EDN options) which are licensed on an annual basis only.
How to Order
Completing the Licence Schedule 4 Part 1 and the Product Order Form confirms that the Licence Terms and Conditions will be adhered to. Please ensure the Licence Terms and Conditions have been read before ordering (please download the documents from the "Licence Information" tab).
To order for the first time, please download and complete two hard copies of the following documents:
To order additional products, please download and complete two hard copies of the following documents:
Please post two signed hard copies of the original completed forms to:Eduserv
Bath BA1 1SR
Please read all of the following documents before ordering any products under the Esri UK Chest Agreement. Institutions licensing Esri software via the Chest Agreement are bound by all of the Terms and Conditions contained in all of the following documents:
- General Licence Conditions (PDF, 220 Kb)
- Scope of Use E300 (PDF, 166 Kb)
- Support Source Code (PDF, 63 Kb)
Please note that Esri prefer actual signatures, rather than electronic ones / click-use.
For Frequently Asked Questions, please visit the FAQs website.
At the end of the period of Agreement (31 July 2014), unless a new Agreement is negotiated between Eduserv and Esri UK, sites will be required to delete the software from their systems and return media, documentation and hardware keys (dongles) to Esri UK. The following form must be completed at the end of the licence period if no new licence is obtained:
Location and Use Permissions
Administration and Management of the Business of the Institution
Use of the software is allowed for administration and management of the business of the Institution with some important exceptions. Administrative and management use is strictly prohibited for the products: ArcPad, TomTom Data for ArcLogistics, ArcGIS Data Interoperability extension and ArcGIS Server Data Interoperability extension.
Commercial Use Prohibited
The commercial exploitation (including exploitation by commercial training) of the software is prohibited.
Paid for Research Prohibited
Under the Chest Agreement, sites are not allowed to use the software for paid for research. For example, paid for research includes when a student/researcher is sponsored by a company to complete research and the company then owns the research for use in their commercial business. This is not allowed. If, however, a student/researcher is sponsored by a company to complete their PhD/project but the student owns the outcome then this is allowed.
Overseas Use By Request
The Chest Agreement licence only allows use of the software within the United Kingdom and Ireland. Students, Researchers and Staff from institutions can request to take the software overseas for a short period of time. This would be most likely to conduct some fieldwork or attend a conference. Please complete the overseas use request form to request permission:
Please note if the person requesting overseas use is going to be based overseas for a significant amount of time then this will not be allowed. A request to purchase software from the local Esri distributor will need to be made. For more information please contact Highered@esriuk.com
Sites must inform teaching and research staff and registered students allowed to download the Esri software on their personal computers that such use is not allowed outside of the UK or the Republic of Ireland and that the use of Esri software is subject to the Licence Terms and Conditions (please see documents under "Licence Type" heading above).
Single User Licence
ArcGIS Desktop 10.0 Student Edition One Year Timeout Educational Evaluation is available to site license Options 1 and 2 through the current Chest Agreement. The person requesting these must be one of the two named Technical Chest contacts. Students can install these on personal computers. Sites can request up to 20 licences at any one time. Esri UK ask that sites record the contact details of students who take these licences and return to Esri UK by email to firstname.lastname@example.org.
Option 1 or Option 2 licence holders should order by completing the form below and sending to email@example.com:
Please note that any Single Use licenses obtained through Chest will expire at the end of the Chest Agreement, which is 31 July 2014. Single Use licensing should not be used for personal computers at Version 10. Version 10 has the capability to lend / borrow licences and set the end date. For deployment of Single Use licensing, please see the "Service and Support" tab.
Supplier Web Address
Esri UK: http://www.esriuk.com/
Frequently Asked Questions can be found by visiting the FAQs website.
Esri UK will provide telephone advice and support to the nominated Technical Contact and/or the Deputy Technical Contact during normal business hours.
Phone: 01296 745 555
Support is provided in accordance with the:
To change the Technical Contact or Deputy Techincal Contact (the persons who are permitted to access Esri UK support) please complete and return to Eduserv Help the following form:
Method of Delivery of Product
Software keycodes are required to run concurrent-use Programs. Licensed Institutions may be given the ability to generate term licence keycodes using Esri's Web-based keycode generation system. Esri will supply the Technical Contact with an account number and password to access the keycode generation system and will provide instructions on proper use of the keycode generator.
For Version 10 and onward of the Esri Software, Esri may authorise Licensed Institutions to download the Esri Software licensed under this Agreement from an Esri Website. Delivery of updates or new versions of the Esri Software (version 10 or higher) will be made on the same manner. If requested, Esri will provide backup media for an additional fee.
Option 11a, 11b, 11c, 11d (AnalystSuite) will be available as a download from the Esri UK (myesriuk) website. Instructions will be provided by email when a site becomes licensed for one of these products. Option 11e (Locator Hub) will be delivered by DVD.
Productivity Suite is available to all sites purchasing Esri software through the Chest Agreement. Please contact Eduserv Help for details of how to download this software.
If a student or member of staff needs to use the desktop software on a personal computer they can do so via two methods:
- Request an ArcGIS Desktop 10.0 Student Edition One Year Timeout Educational licence. This option is only available to sites on Options 1 or 2 of the Chest agreement because this is an ArcInfo licence.
- Borrow a concurrent licence
Borrowing a concurrent licence
When managing borrowed licences, it is necessary to set a time limit, but for Chest sites this proves difficult because once a time limit is set on the Licence Manager it cannot be changed. This may mean that a Masters student requesting the software for a 3 month project after which they will leave the university, may end up with a valid licence for an additional 9 months if the borrow time has been set to 1 year. It is understood that this may make it difficult for universities to police the security and use of the software which they are obliged to do under the agreement.
There is, however a workaround at version 10. At version 10 sites can run Licence Managers on different machines. Esri UK advises that sites run more than one Licence Manager to suit their requirements for borrowing. For example, one Licence Manager set to one year, one for six months and one for three months. After the time limit expires, the licence would check itself back in, whether the machine is connected back on the network or not. This work around, although not ideal, does give the university the flexibility it may require.
At ArcGIS version 10 there is no requirement for a dongle. We would recommend that if possible
you upgrade to version 10.
ArcInfo version 9.X and concurrent ArcView version 9.X require a 'Sentinal' hardware key (also
known as a dongle) on each machine on which it is to be run. Esri now support use of the PC MAC address for the license server serial number, as an alternative to the use of a dongle. This is in addition to the existing alternatives, e.g. network licensing from a UNIX or Windows platform. Further information can be found on the Esri Website.
There is a charge by Esri UK of £30 per dongle for orders of 10 or more or £50 per dongle for orders for fewer quantities. To purchase dongles from Esri UK please download and complete the Dongle Order Form:
Please return the Dongle Order Form to: firstname.lastname@example.org
System Releases, New Versions and Functionality
One copy of system releases and/or new versions of the Product may be provided by Esri UK to each licensed institution as and when they become commercially available as described in Esri UK's most current Software Support Policy. Version 10 (and higher) of the Esri Product will be available by download from Esri’s website. Not all the Esri Software is subject to maintenance.
Details regarding version numbers and supported platforms vary depending on product(s). Full information on Products can be accessed from the Esri website.
Training and Training Materials
Esri UK offers a variety of training courses for their products. Full details of all Esri UK training courses can be found on the Esri UK website or for the Esri Ireland website. Subject to availability of delegate places Chest sites will receive a discount of 50% on Esri UK Traditional Classroom GIS Training and a discount of 30% on Supplier’s Instructor-Led Virtual GIS Training based on the current course fee as advertised on the Esri UK web site. To apply to attend these courses please contact the Esri UK Training Department:
Additionally training course bookings can be made online via the Esri UK training website. To ensure that the correct discount is applied for Chest customers, the word CHEST should be entered into the promotional code field within the online booking form.
Esri UK delivers public courses at a number of different venues including: Aylesbury, Edinburgh, London, Dublin and Belfast. Details of these locations are available on the Esri UK website. Many courses can be delivered on-site. Price can vary and includes the trainer’s travel and accommodation expenses. There may be an additional charge for any further course preparation / customisation. Arrangements for these on-site courses are made directly with the Esri UK Training Department on 01296 745500 or email email@example.com. There is no discount available for on-site courses.
Use of the training materials provided by Esri UK shall be governed by the Esri UK’s Training Terms and Conditions.
Virtual Campus Training
Options 1, 2 and 3 include Unlimited Premium Virtual Campus Annual User licence on the condition that the Annual Fee has been paid. The Virtual Campus AUL gives access to all asynchronous, self-study Virtual Campus courses. These are primarily technology courses that teach Esri Software.
Each organisation must designate an Annual User Licence Administrator. The administrator will need to fill out the Annual User Licence Activation form .
Once this online form is received, the account will be verified. Upon verification, a "master code" will be sent to the Virtual Campus AUL administrator. That code will act as a password to the Institution's subscription page where the administrator can generate individual course access codes for Institution's students.
Sites licensing other options are eligible for a 40% discount off the commercial list price for the Premium Virtual Campus Annual User Licence. This discount may not be combined with any other discount offer.
The commercial exploitation (including exploitation by commercial training) of any Product is prohibited.
Esri International User Conference and Education User Conference
Esri UK will provide one complimentary registration to every licensed Institution participating in the Chest Agreement to the annual Esri Education User Conference (EdUC) and the Esri International User Conference (UC) that takes place in the United States during the period of the Agreement provided such site is current on payment of any applicable fee. Delegates should register online at www.esri.com/uc , and select the complimentary option. This provides access to the main conference and education conference only and does not provide for attendance at seminars where extra charges apply or other activities, nor does it cover delegate travel and subsistence.
Licensed Sites of Option 1 or Option 2 can obtain copies of the One Year Education Edition DVD (version 10.x only) available from Esri UK for evaluation purposes subject to availability of evaluation media kits. These DVD’s have a built in time out of 365 days. The terms and conditions of the click-through Esri Licence Agreement (E204 and E300) included with the Esri Software available on the One Year Education Edition apply to the use of the Esri Software.
Copying extracts from Documentation for inclusion in internal, non-commercial training material is permitted provided a copyright attribution acknowledgement statement appears in the training material as indicated below:
For Esri Products, (i.e. Copyright © <insert year(s) from Documentation> Esri. All rights reserved. Reproduced by permission.)
Use of graphical user interfaces and screen captures is for educational and research publications only, and is not permitted for external training or commercial purposes.
For screen capture of Esri Products, include the following attribution statement where the graphical user interfaces and screen captures appear: Esri software graphical user interfaces are the intellectual property of Esri and are reproduced herein by permission. All rights reserved.
For screen capture of Esri UK Products (AnalystSuite, Locator Hub, and Productivity Suite), include the following attribution statement where the graphical user interfaces and screen captures appear: Copyright [insert the actual copyright date(s) from the source materials] ESRI (UK) Ltd and its third party licensors. All rights reserved.