Access and Identity Management

Licence Negotiation

Web Solutions

Research and Innovation

PDF Converter Pro Agreement Overview

Licence Information

1. Agreement Details
- 1.1 Product Full Name
- 1.2 Product Owner
- 1.3 Product Supplier
- 1.4 Agreement Period
- 1.5 Institution Commitment Period
2. Eligible Sites
3. Background Detail/Community Evaluation
4. Products Covered
5. Product Description
6. Location and Use Permissions
7. Platforms
8. Minimum System Requirements
9. Institution Evaluation Copy/Exhibition Licence
10. Licence Type
11. Personal Licences
12. Post Termination of Agreement Period
13. Product Documentation
14. Right to Copy Documentation
15. Training and Training Materials
16. System Releases, New Versions and New Functionality
17. Initial Consultancy/Support
18. Pricing
19. Payment Terms
20. Method of Delivery of Product
21. WWW Addresses
22. How to Order

This Agreement is available to Institutions of Higher and Further Education and Research Councils in the United Kingdom, Third Level Colleges in the Republic of Ireland, Associate sites and Adult Centres of Learning.

3. Background Detail/Community Evaluation

Eduserv entered into negotiations for PDF Converter Pro as a result of requests from the community. This latest amendment has been drafted as a result of a request from the supplier.

4. Products Covered

The Agreement covers ScanSoft PDF Converter Professional 4.0 from Nuance.

The charges also include internet web support at support.nuance.com/, as well as upgrades during the supported licence period.

5. Product Descriptions

The following description is adapted from Nuance's website.

ScanSoft PDF Converter Professional is a complete PDF solution offering an unmatched combination of creation, conversion, and editing, plus commenting and security features to give total document control and maximum efficiency. You can edit directly within a PDF file - just like working in the original file. Standard PDF forms can be instantly converted into fillable PDF forms. In addition, PDF Converter Professional features new mark-up and commenting tools, plus cutting edge security features. It is a cost effective PDF powerhouse.

6. Location and Use Permissions

"Authorised Users" are those individuals, who must be a currently registered student, faculty member or employee of the licensed institution, who are authorised by the licensee (Institution) to access the licensee's information services whether from a computer or terminal on the licensee's secure network or off site via a secure access management system.

A walk-in user is a person who is not a currently registered student, faculty member or employee of the licensed institution, but is permitted to access the secure network only via a computer or terminal within the licensee's premises, and is deemed to be an Authorised User.

It is a requirement of the Licensee (Institution) that it is satisfied that the Authorised User is an employee, student, or other person authorised by the Licensee for the purposes of the normal business of the Licensee's organisation.

Home use is permitted under the terms of this Site licence. However, this does not amount to a personal licence, as use at home by staff or students is subject to the same terms and conditions of use onsite, in that the use must be in support of the normal business of the institution, as per Clause 3 - Use of the Eduserv General Licence Conditions (Appendix A to Schedule 4).

7. Platforms

PDF Converter Pro is compatible with Microsoft Office 97, Microsoft Office 2000 with SP3, Microsoft Office XP with SP3 or Microsoft Office 2003 with SP1.

8. Minimum System Requirements

Intel Pentium or higher processor
Microsoft Windows 2000, Windows XP, Windows Server 2003 or Windows Vista
Microsoft Internet Explorer 5.1 or above
Microsoft Office 97, Microsoft Office 2000 with SP3, Microsoft Office XP with SP3 or Microsoft Office 2003 with SP1
128 MB of memory (RAM), 256 MB recommended
160 MB of free hard disk space for application files; plus
10 MB for Microsoft Installer (MSI) if not present (this is present as part of the operating system in Windows 2000 and Windows XP)
SVGA monitor with 256 colours, but preferably 16-bit colour (called High Colour in Windows 2000 and Medium Colour in XP) and 800 x 600 pixel resolution
Windows-compatible pointing device
CD-ROM drive for installation
Internet connection required to activate

9. Institution Evaluation Copy/Exhibition Licence

A free, 15 day trial of a fully functioning version of PDF Converter Pro is available for download from

Nuance's website. The same free, 15 day trial of a fully functioning version of PDF Converter Pro is available on CD from sales@sonantsoft.com.

10. Licence Type

This is a perptual Eduserv Site Licence Agreement governed by Eduserv General Terms and Conditions (Appendix A to Schedule 4 - General Licence Conditions), but as amended by:

Special Conditions (Appendix C to Schedule 4) which apply to this Agreement
Nuance's Software Licence Certificate ("Agreement") (Appendix E to Schedule 4) which applies to this Agreement
Nuance's End-User Licence Agreement (EULA) (Appendix F to Schedule 4) which applies to this Agreement
An Interpretation Document which clarifies certain Clauses in Appendices E and F to Schedule 4 (above)

11. Personal Licences

Personal Licenses are not covered by this Agreement. However, single boxed copies of the software can be purchased from the Supplier at www.sonantsoft.com.

12. Post Termination of Agreement Period

From the end of the Supported Licence Period, provided that the Licensee has fulfilled all conditions of the Licence, the Licensee may continue to use all copies of PDF Converter Pro in perpetuity but without any further support and upgrades. No further charges are payable except if continued support and update service are required. This can be purchased immediately after the end of the supported licence period on a rolling 12 month basis.

13. Product Documentation

The initial copy is provided in electronic PDF format on the Software Media CD supplied.

14. Right to Copy Documentation

Copying of documentation is permitted as per Clause 4 - Extent of Permitted Reproduction of Eduserv's Standard Terms and Conditions of Use (Appendix A to Schedule 4 - General Licence Conditions).

15. Training and Training Materials

The supplier has indicated that due to the ease of use of PDF Converter, no training should be required. If institutions feel that they require in-depth training, it is available from various accredited training companies around the UK. Contact sales@sonantsoft.com to identify training options in your area.

16. System Releases, New Versions and New Functionality

One copy of system releases and/or new versions and new supporting documentation will be sent by the Licensor to each Licensed Site as and when they become commercially available. Licensed Sites are deemed to be in possession of a Nuance (Licensor) Support Agreement effective to 3 years after the date of licence grant.

17. Initial Consultancy/Support

Initial consultancy can be provided by Sonant via a single contact or his/her deputy at each Site. Please see Sonant's website for contact details.

Online support is provided by Nuance via a single contact or his/her deputy at each Site, at support.nuance.com/

Further support is also available from knowledgebase.nuance.com/

18. Pricing

The charges for a perpetual licence are:

Site Type	One off payment	3 equal installments
"A" Band Site	£9,000	£3,000
"B" Band Site	£4,200	£1,400
"FE" Band Site	£3,300	£1,100

The charges for 12 months of support, maintentance & upgrades, only for this already in posession of a perpetual licence are:

Site type	Annual charge
"A" Band Site	£3,000
"B" Band Site	£1,400
"FE" Band Site	£1,100

To the above charges will be added VAT at the prevailing rate.

The "FE" Band includes all eligible FE Colleges in the UK. The "A" and "B" Bands includes all eligible Universities and Research Councils in the UK and eligible Third Level Colleges in the Republic of Ireland. This list shows the UK HE and Research Councils and Irish Sites included in the Agreement, and which of the two price bands they fall into. All Associate sites & Adult Centres of Learning are classifed as "B" sites.

19. Payment Terms

Sites can choose to make a one off payment for the full cost of the licence or make 3 equal installments. An initial payment plus VAT will be due on receipt of licence to cover the entire licence fee or the first installment, depending on which payment option you choose. If you decide to pay in 3 equal installments then the second installment plus VAT will be due 3 months before the first anniversary of the date of licence grant and the third installment plus VAT will be due 3 months before the second anniversary of the date of licence grant.

Please note: you are advised that because of the requirement for Eduserv to collect monies due before the anniversary date, two charges may fall initially into one academic accounting year.

All payments must be made to "Eduserv" within 30 calendar days of the date of invoice.

20. Method of Delivery of Product

The master copies of media and Licensed Materials will be delivered to the Licensed Site by Sonant Software when the Licence is signed by the Site and returned to Chest.

21. WWW Addresses

Licensor home page: www.nuance.co.uk

22. How to Order

All sites should complete and return the following documents:

Licence/Schedule 4 (Schedule of Particulars) - one copy
a Purchase Order for the full fees made payable to "Eduserv"

Please return the completed documents to Eduserv:

By email - Scanned originals should emailed to help@eduserv.org.uk

By post -
Eduserv
Royal Mead
Railway Place
Bath
BA1 1SR

Last updated 9 July 2010.

�