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Eduserv Chest General Licence Conditions for Datasets Effective 1 January 2007

Eduserv Chest General Licence Conditions for Data

(Revised Edition effective from 1 January 2007)

1. Definitions

In these General Licence Conditions, unless the context clearly requires an alternative

interpretation, the following terms shall have the meanings ascribed to them:

1.1

"Authorised User" means a type of User who is a currently registered student, faculty

member or employee of the Licensee, authorised by the Licensee to access the

Licensee's library and information services whether from a computer or terminal on the

Licensee's Secure Network or offsite via a Secure Access Management System or, in

the case of Licensed Materials, access to the Licensee's onsite library facilities.

1.2

“Charges” means the charges payable by the Licensee to Eduserv Chest for the

Licensee's rights to access and use the Licensed Work pursuant to this Licence.

1.3

"Commercial Exploitation" is the use of the Licensed Work for monetary gain whether

for the Licensee or for a User.

1.4

“Documentation” means the Products' user manuals and other like documentation (if

any) in either printed or electronic form.

1.5

"Error" means an error in data of one or more of the following types:

1.5.1

"data error" - where data is incorrectly collected or entered;

1.5.2

"format error" - where the data does not match the specification, description or other

documentation relating to it;

1.5.3

"media error" - where any medium on by or through which data is transferred to

a Licensed Institution is at fault.

1.6

“Intellectual Property” means copyright, database right, patents, design rights, and

trademarks whether registered or unregistered; semi-conductor topography rights and

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all other industrial commercial or intellectual property rights existing in any jurisdiction

and all rights to apply for the same.

1.7

"Licensed Material" means data, journals, publications, downloaded materials and

related Documentation produced or existing in physical form as more fully described in

Schedule 4 Part 1.

1.8

“Products” means the data, data, journals, publications, databases and related

Documentation in non-physical form as more fully described in Schedule 4 Part 1.

1.9

"Secure Access Management System" means a system which may be used to verify

the bona fides and access permissions afforded to Users of the Licensee's library and

information services including by way of example and not be way of limitation the

Secure Access Management System known as "Athens".

1.10

“Secure Network” means a network (whether a standalone network or a virtual network

within the Internet) which is only accessible to Users whose identities are authenticated

by the Institution at the time of login and periodically thereafter consistent with current

best practice and whose conduct is subject to regulation by the Institution. A cache

server or other server or network which can be accessed by unauthorised users is not a

secure network for these purposes.

1.11

“Site” means the place or places within the Territory at which the Licensee is licensed

to use the Licensed Work and Documentation in accordance with the Licence.

1.12

"Territory" means the world.

1.13

"Updates" means the provision of additional data, revised data or new or revised

editions of Products provided on a physical medium.

1.14

“User” means any person given permission by the Licensee to use the Licensed Work

and Documentation and comprising either "Authorised Users", or "Walk-in Users" if the

same are identified in Part 1 of this Schedule 4 Licence as permitted.

1.15

"Walk-in User" means a person other than an Authorised User who is permitted to

access the secure network of the Licensed Institutions only via a computer or terminal

within the Licensed User's premises.

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2. Authority

The Licensor warrants that it has the authority to grant the Licence granted hereunder.

3. Grant of Rights

The Licensor hereby grants to the Licensee a non-exclusive, non-transferable Licence to use

the Products and the Licensed Materials accessed in the Territory upon and subject to the

General Licence Conditions in Part 2 of this Schedule 4 and, if applicable, the Special Licence

Conditions in Part 3 of this Schedule 4 for the whole of the Licence Period.

4. Use

4.1

The Licensee will nominate from time to time a responsible person to control access to

and distribution of the Licensed Work in accordance with the provisions of the Licence.

4.2

The Licensed Work may be accessed and used by any employee, student or other

person authorised by the Licensee for the purposes of the normal business of the

Licensee's organisation at any Site in the Territory. Permitted use of the Licensed

Work includes:

4.2.1

teaching;

4.2.2

research;

4.2.3

personal educational development;

4.2.4

administration and management of the business of the Licensee's organisation;

4.2.5

development work associated with any of the above.

General exclusions:

4.2.6

paid for consultancy or services leading to commercial exploitation of Product;

4.2.7

work of significant benefit to the employer of students on industrial placement or

part-time courses.

In 4.2.6 and 4.2.7 above, the Licensor may allow such use in return for

acknowledgement of use of Product and/or for an agreed fee.

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4.3

No persons shall be excluded from access and use of the LicensedWork for reasons of

nationality or citizenship.

4.4

If required by the Licensor, the Licensee shall ensure that all persons who are provided

by the Licensee with the right to access, use or download the Licensed Work sign a

declaration of understanding of the Licensor's Intellectual Property. An example of this

type of declaration as commonly used in UK academic institutions is shown in Part 4 of

this Schedule 4.

4.5

The Licensee shall use reasonable endeavours to satisfy itself that all Users are

authorised by the Licensee for the purposes of the normal business of the Licensee's

organisation.

4.6

The Licensee will nominate from time to time suitably competent persons to act as

technical contacts by and through whom all technical enquiries, support and information

requests will be made by the Licensee.

5. Extent of Permitted Reproduction

5.1

In the case of the Products, Authorised End Users may print or download full or partial

results of searches of the data for the purposes set out in Condition 4.2 above.

5.2

The Licensee shall not permit others to access, print or download the Products or make

or copy Licensed Materials.

5.3

Material downloaded or copied under this Licence during the Licence Period may be

used in perpetuity but subject to the provisions of the Licence.

6. Payment Terms

The Licensee shall pay to Eduserv Chest the Charges shown in Part 1 of this Schedule 4 (or

Schedule 5 if applicable) or otherwise due under the Licence.

7. Proprietary Rights

7.1

The Licensee shall not acquire any title, copyright or other proprietary rights in the

Licensed Work.

7.2

The Licensee agrees not to remove or in any way modify any proprietary marking

including any trade mark or copyright notices on or in the Products or its carrier medium

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or on any Licensed Materials. The Licensee shall incorporate such proprietary

markings in any derivative material. Users shall be required by the Licensee to

acknowledge clearly the Licensor's copyright in any derivative material.

7.3

The Licensee shall not make any modifications, additions or enhancements to the

Licensed Works without the Licensor's prior written consent.

8. Confidentiality

8.1

The Licensee hereby acknowledges that the Licensed Work contains confidential

information of the Licensor or of third parties. The Licensee undertakes to keep

confidential the Licensed Work and save for access permitted to Users pursuant to the

Licence shall not divulge the Licensed Work to any third party without the prior written

consent of the Licensor.

8.2

The Licensor and Licensee shall keep confidential the contents of this Licence and all

information of the other party designated as confidential and obtained under or in

connection with the Licence and shall not divulge the same to any third party without

the prior written consent of the disclosing party.

8.3

The Licensor and Licensee may divulge confidential information of the other party only

to those employees, agents or subcontractors bound under equivalent conditions of

confidence who are directly involved in the use of Product, and shall ensure that such

persons are aware of and undertake to comply with these obligations of confidentiality.

8.4

The provisions of this Condition 8 shall not apply to any information which:

8.4.1

is or becomes public knowledge other than by breach of this Condition;

8.4.2

is in the possession of the receiving party without restriction before the date of

receipt from the disclosing party;

8.4.3

is obtained from a third party who is lawfully authorised to disclose the same;

8.4.4

is independently created or generated without breach of the Licence.

8.5

The obligations of the parties as to disclosure and confidentiality shall continue in force

notwithstanding the termination of the Licence for any reason whatsoever.

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9. Inspection Rights

The Licensor may upon reasonable notice send a representative to a Site to verify compliance

with this Licence.

10. Warranty

10.1

Unless otherwise provided in the Special Conditions, the Licensor warrants that the

Licensed Work is substantially in accordance with the Documentation or in the

Licensor's or the Products owner's product description documentation. The Licensor

does not warrant that the Licensed Work will meet the Licensee's requirements or that

the Licensed Works will be Error free.

10.2

The Licensee acknowledges that the Licensed Work has not been prepared to meet the

Licensee's individual requirements and that it is the Licensee's responsibility to ensure

that the Licensed Work meets the Licensee's requirements.

10.3

The Licensor shall not be liable for any failure of Product to provide any facility or

function not described in the Documentation referred to in Condition 10.1.

10.4

The Licensee's sole and exclusive remedy under the warranty given in this Condition

shall be limited to the correction or replacement of the Licensed Work in whole or in

part.

11. Limitations of Liability

11.1

The Licensor shall indemnify the Licensee in respect of any liability for death or

personal injury to any person or loss of or damage to the Licensee's tangible property

caused by the Licensor's negligence, provided that the Licensor's liability in respect of

loss or damage to property shall not exceed the amount of £100,000 (one hundred

thousand pounds) (or such greater sum as may be agreed between the Licensor and

Licensee) in respect of any one incident or series of incidents attributable to the same

cause.

11.2

The Licensor's liability under Condition 10 shall be in lieu of any condition or warranty of

any kind whatsoever, express or implied, statutory or otherwise, including as to the

quality or fitness for any particular purpose, of the Licensed Work.

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11.3

The Licensor shall not in any circumstances be liable whether in contract, tort or

otherwise for any consequential or indirect loss or damage howsoever arising and of

whatsoever nature suffered or incurred by the Licensee including (without limitation)

loss of profits, loss of contracts, loss of data, loss of operation time or loss of use of any

equipment or process suffered indirectly by the Licensee and loss of anticipated

savings.

11.4

Save as provided in Conditions 10, 11 and 12, the Licensor shall not be liable to the

Licensee either in tort, contract or otherwise whatsoever for any loss, damage, injury or

expense howsoever arising out of or in connection with the supply or use of the

Licensed Work or the manner of performance of the Licence.

11.5

The Licensee will indemnify the Licensor in respect of any claim for loss, damage or

injury of any person or property occasioned by the act, neglect or default of the

Licensee except, and insofar as the Licensor is liable as aforesaid.

12. Copyright Indemnity

12.1

The Licensor shall indemnify the Licensee against any damages, costs, claims or

expenditure incurred by the Licensee as a result of any infringement or alleged

infringement of copyright or any intellectual property rights of a third party when the

Licensed Work is used by the Licensee for the purposes licensed hereunder provided

that:

12.1.1

the Licensor shall be promptly notified by the Licensee upon the Licensee

becoming aware of any such alleged infringement and, at its own expense,

the Licensor shall conduct all negotiations for settlement of such allegations

and any litigation that may arise therefrom;

12.1.2

the Licensee shall, at the request of the Licensor, give all reasonable

assistance for the purposes of courtesy and defending such claims or demand

or action and shall be indemnified against all costs and expenses in so doing;

12.1.3

the Licensee shall not make any admissions which may be prejudicial to the

defence of such claim or demand or action.

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12.2

If at any time an allegation of infringement of copyright is made in respect of the

Licensed Work the Licensor may at its own expense modify or replace Licensed Work

with materials of equivalent performance so as to avoid infringement.

12.3

The Licensor shall have no liability for any claim of infringement based on:

12.3.1

use of other than an unaltered release of the Licensed Work; or

12.3.2

use of a combination of the Licensed Work with data not supplied by the

Licensor; or

12.3.3

the Licensee's refusal to use a modified or replacement of the Licensed Work

supplied pursuant to Condition 12.2.

12.4

The foregoing states the entire liability of the Licensor with respect to infringement or

alleged infringement of any third party proprietary rights in the Licensed Work.

13. Publicity

Both the Licensee and Licensor may use the name of the other in advertising or publicity

relating to the Licensed Work subject to prior written consent having been obtained. Such

consent shall not be unreasonably withheld.

14. Liquidation

If the Licensor shall make an arrangement with its creditors or shall go into liquidation (other

than a voluntary liquidation for the purpose of amalgamation or reconstruction where the

emergent company assumes the obligations of the Licensor) or if a receiver shall be appointed

for the whole or any part of the Licensor's assets or undertaking then the Licensee shall have

the right to continue to use the Licensed Work in accordance with and subject only to Condition

4 in perpetuity.

15. Termination

15.1

Either party may terminate this Licence by written notice to the other if the other party is

in breach of its obligations under the Licence, and in the event of a breach capable of

being remedied, fails to remedy the breach within thirty days of receipt of notice in

writing specifying the nature of the breach.

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15.2

Further, the Licensee may terminate this Licence on written notice if the Licensor shall

make an arrangement with or assignment in favour of its creditors or shall go into

liquidation (other than a voluntary liquidation for the purposes of amalgamation or

reconstruction) or have a receiver appointed of its property or assets or any part

thereof. If termination is invoked by the Licensee under the provisions of this Condition

15.2 all the material provided under this Licence may continue to be used and all

Commercial Exploitation restrictions removed.

16. Post Termination

Termination of the Licence howsoever arising shall not affect the rights of either party under

the Licence which may have accrued up to the date of termination.

17. Force Majeure

Neither party hereto shall be liable for any delay or failure to perform its obligations caused by

any industrial dispute or other circumstances beyond its reasonable control.

18. Assignment

The Licence is personal to the Licensee and the Licensee may not assign or otherwise transfer

its rights or obligations under this Licence without the prior written consent of the Licensor.

19. Notices

Any notice to be served hereunder shall be in writing and sent by hand or registered post to the

address of the recipient as set out in Schedule of Particulars, or as otherwise notified from time

to time.

20. Severability

If any provision of this Licence shall finally be held illegal or unenforceable such provisions

shall be severed and the remainder of the Licence shall remain in full force and effect unless

the business purpose of the Licence is substantially frustrated thereby.

21. Waiver

No waiver of any breach of this Licence shall constitute a waiver of any other breach of the

same or other provision of this Licence and no waiver shall be effective unless made in writing.

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22. Recovery of Sums Due

Whenever, under the Licence any sum of money shall be recoverable from or payable by the

Licensor, the same may be deducted from any sum then due or which at any time thereafter

may become due to the Licensor, under this Licence or any contract with the Licensee.

23. Licensor's Personnel

23.1

The Licensee reserves the right to refuse to admit to a Site a person employed by the

Licensor, or by a sub-contractor, whose admission would be, in the opinion of the

Licensee, undesirable.

23.2

If and when directed by the Licensee, the Licensor shall provide a list of names and

addresses of all the persons who may at any time require admission in connection with

the performance of the Licence, to any Site, specifying the capacities in which they are

concerned with the Licence and giving such other particulars as the Licensee may

reasonably require.

23.3

The decision of the Licensee as to whether any person is to be refused admission to a

Site and as to whether the Licensor has failed to comply with the provisions in

Condition 23.2 shall be final and conclusive.

24. Arbitration

All disputes, differences or questions between the parties to the Licence with respect to any

matter or thing arising out of or relating to the Licence, except those for which the decision of

the Licensee or any other person is by the Licence expressed to be final and conclusive, shall,

after written notice by either party to the Licence to the other, be referred to a single arbitrator

agreed for the purpose, or in default of such agreement to be appointed at the request of either

party by the President of the British Computer Society. Such reference shall be deemed to be

a submission to arbitration under the Arbitration Act 1950 and 1979 or any statutory

modification or enactment thereof.

25. Law

This Licence shall be considered as a contract made in England and subject to English law in

the jurisdiction of English courts.

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26. Entire Agreement

26.1

This Licence together with the Agreement constitutes the entire contract between the

Licensor and the Licensee as to the subject matter hereof and supersedes all previous

communications, representations and arrangements, either written or oral, and the

Licensee hereby acknowledges that no reliance is placed on any representation made

but not embodied in this Licence or the Agreement.

26.2

In the event of conflict as between these General Licence Conditions and the Special

Licence Conditions in Part 3 of this Schedule 4, then the Special Licence Conditions

shall prevail.